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Materials That Cannot Be Accepted

While the Collection Management Policy guides the selection and appraisal of materials suitable for inclusion in the University Archives, there are some state records that the University Archives cannot legally accept. Note that this list is not comprehensive, it is simply intended as a quick reference.


Local Government Records

The State of Texas allows records of local governments to be transferred to one of the Regional Historical Resource Depositories. The University Archives is not one of the 23 approved depositories across Texas so it cannot accept records of local governments. 

The Texas State Library and Archives Commission (TSLAC) in Austin is the official repository for records created by Hays, Caldwell, Guadalupe, and Comal counties.

Legislative and Individual Legislator Records

The State of Texas requires that records of state legislators and legislative committees  be transferred to the Texas State Library and Archives Commission (TSLAC).  Thus, the University Archives cannot accept the records of state legislators. 

The following information from TSLAC's FAQs for Legislators is provided for reference:

Under Texas Government Code ยง 441.006 the Texas State Library and Archives Commission must identify, take custody of, preserve, and make available for public use state records and other historical resources that document the history and culture of Texas. The staff of the State Archives has determined that many of the records produced by the Texas Legislature, particularly the records of individual legislators, committees, and the administrative arms, provide uniquely valuable insight into and documentation of the role and development of Texas law and government. According to law, therefore, when you leave office the records created by you and your staff during your term of service must be transferred to the Commission.

Personal papers (not including any legislative records) of individuals who served in the legislature do not usually fit within the University Archives Collection Management Policy. If the individual is an alumnus or a faculty member, the papers may be considered based on content; all potential papers will be appraised according to the Collection Management Policy.